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Index

CHAPTER ONE: GENERAL EMPLOYMENT

RECRUITMENT AND HIRING

100 - Equal Opportunity and Non-Discrimination Policy

100.1 - Nondiscrimination on the Basis of Disabilities and Reasonable Accommodation

100.2 - Service Animals

101 - Personnel Definitions

101.1 - Employee Group Definitions

103 - Equal Opportunity/Affirmative Action Policy on the Announcement of Position Openings

103.1 - Recruitment for Executive/Administrative/Managerial, Academic Staff and Other Non-Banded Positions

104 - Recruitment Period for Position Announcements

107 - Employment Qualifications

109 - Employment Eligibility Verification Procedures

110 - Employment of Relatives

111 - Positions Funded by Federal and Grant Money

112 - Pre-Employment and Current Employee Criminal Record Disclosure

PAYROLL PROCEDURES

120 - Employee Information

121 - Partial Pay and Hourly Rate Calculations

122 - Payroll Checks - Distribution

125 - Payroll Taxes

127 - Salary - Temporary Appointment

128 - Timeslip Payroll

129 - Salary Administration Policy

129.1 - Compensation in Lieu of Pay

FRINGE BENEFITS

130 - Annual Leave

131 - Annuities (Tax Shelter)

132 - Developmental Leave

133 - Educational Policy

133.1 - Tuition Discount - Spouse and Dependents

134 - Faculty/Staff Assistance

134.1 - Workplace and Family/Dependent Responsibilities

135 - Family Medical Leave - Uncompensated

136 - Flexible Spending Accounts Program

137 - Holidays

138 - Insurance Benefits

139 - Leave With Pay

140 - Re-Employment Benefits

141 - Retirement Services

142 - Retirement Plans

143 - Sick/Dependent Leave

144 - Worker's Compensation

144.1 - Change of Work Location

145 - Unemployment Coverage

146 - Military Leave

147 - Leave Sharing Program

148 - Payroll Deduction Services

149 - Leave Without Pay

EMPLOYEE RESPONSIBILITIES/ACTIVITIES

150 - Commercial and Fundraising Activities

151 - Conflict of Interest

151.1 - External Activities and Conflicts of Interest

152 - External Professional Activities

152.2 - Membership in Professional and Service Organizations

153 - Smoke-Free Facilities

154 - Distribution of Literature

154.1 - Sale or Distribution of Racially and Sexually Offensive Material

155 - Alcohol and Other Drugs - Unlawful Use by Students, Faculty and Staff

156 - Equal Opportunity Grievance Procedures

157 - Grievance Procedures - General

158 - Acceptable Use of Electronic Communications Devices

159 - Injury Claims Against NDSU and State Risk Financing

160 - Political Activities of University Employees

161 - Fitness for Duty

161.1 - Drug & Alcohol Testing

162 - Sexual Harassment Policy

162.1 - Consensual Relationships

163 - Anti-Harassment Policy

163.1 - Workplace Violence

164 - Emergency Procedures

165 - Employee Suggestion Incentive Program

166 - University Health & Safety Policy

166.1 - Institutional Safety

167 - Responsibility Reviews for Non-Faculty Personnel

168 - Reasonable Accommodation on the Basis of Disability - Guidelines for Employee Requests

169 - Employee Responsibility and Activities: Theft and Fraud

169.1 - Employee Misuse of Property Reports - Protections

REIMBURSEMENTS

170 - Payment of Meals for Staff and Guests

171 - Staff and Faculty Recruitment and Moving Expenses

RESIGNATION, SEPARATION, AND TERMINATION

180 - Separation Procedure

181 - Resignation

182 - Severance Pay Policy: (Reduction in Force)

183 - Non-Renewal & Dismissal of Non-Banded, Non-Academic Staff

184 - Death Settlement

MISCELLANEOUS

190 - Intellectual Property (formerly Policies 340, 341 and 342)

CHAPTER TWO: BROADBANDED STAFF EMPLOYMENT

RECRUITMENT AND EMPLOYMENT

200 - Recruitment for Professional Staff Positions (Banded 1000 and 3000 positions)

201 - Recruitment for Broadbanded Staff Positions

202 - Procedure for Filling Broadbanded Positions

COMPENSATION AND FRINGE BENEFITS

212 - Overtime

213 - Rest Periods

214 - Work Week

CONDITIONS OF EMPLOYMENT

220 - Staff Job Discipline/Dismissal

221 - Broadbanded Staff Responsibility Review

222 - New Broadbanded Staff Probationary Period

223 - Reduction In Force

EMPLOYEE RIGHTS

230 - Grievance Procedure for Conditions of Employment

231 - Appeal Procedure for Disciplinary and Reduction In Force Actions

232 - Pre-Action Review

CHANGE IN EMPLOYMENT STATUS

240 - Changing Positions - Staff

241 - Broadbanding Policy

CHAPTER THREE: NON-BANDED STAFF EMPLOYMENT (FACULTY AND OTHER)

RECRUITMENT AND EMPLOYMENT

300 - Appointment Authority and Procedure - Non-Banded Employees

304 - Academic Staff and Executive/Administrative Positions - Procedures for Filling

305 - Health Insurance for International Scholars

COMPENSATION AND FRINGE BENEFITS

310 - Base Salary

311 - Summer Session Teaching Salary

313 - Annual Leave and Sick Leave

RESPONSIBILITIES AND ACTIVITIES

320 - Faculty Obligations and Time Requirements

321 - Service

323 - Selection of Textbooks and Other Curricular Materials

324 - Oath for Teachers

325 - Academic Freedom

326 - Academic Misconduct

327 - Evaluation of Academic Deans, Directors and Department Chairs

329 - Course Fees

TEACHING

330 - Student Advising and Counseling

331 - Classroom Assignments, Class Lists, and Instructor Initiated Drop Policy

331.1 - Course Syllabus

331.2 - Instructors and Students As Family/Household Members

332 - Assessment of Courses and Instruction

333 - Class Attendance Policy and Procedure

334 - Field Trips

335 - Code of Academic Responsibility and Conduct

336 - Examinations and Grading

337 - Grade Appeals Board

338 - Scheduling of Classrooms

339 - NDSU Policy on Communication Proficiency

RESEARCH

340 - Copyrights (replaced by Policy 190 - Intellectual Property)

340.1 - Coursepacks

341 - Patents (replaced by Policy 190 - Intellectual Property)

342 - Ownership of Work Products of Teaching Assistants (replaced by Policy 190 - Intellectual Property)

343 - Confidential Proprietary Information

344 - Classified Research

345 - Research involving Human Participants

346 - Animal Welfare

347 - Institutional Biosafety Committee

PROMOTION AND TENURE

350.1 - Board Regulations on Academic Freedom and Tenure, Academic Appointments

350.2 - Board Regulations on Standing Committee on Faculty Rights; Special Review

350.3 - Board Regulations on Nonrenewal, Termination or Dismissal of Faculty

350.4 - Board Regulations on Hearings and Appeals

350.5 - Mediation

352 - Promotion, Tenure, and Evaluation

353 - Grievances - Faculty

RETIREMENT

360 - Early Retirement

361 - Emeritus Titles

CHAPTER FOUR: PURCHASING

400 - Purchasing - General Policies

401 - Leasing Policy

404 - Receipt and Inspection

405 - Emergency Purchasing

406 - Surplus Property

407 - Auxiliary Exclusive Services

CHAPTER FIVE: ACCOUNTING

500 - General Ledger

501 - Petty Cash and Change Fund

502 - Bank and Investment Accounts

503 - Receipting

504 - Accounts Receivable

505 - Property, Plan, and Equipment

506 - Accounts Payable

507 - Budgeting

508 - Taxes

509 - Electronic Financial Transaction Policy

513 - Collection Policy

515 - Travel - Employee

516 - Travel - Non-Employee

CHAPTER SIX: STUDENT AFFAIRS

600 - Family Education Rights and Privacy Act of 1974 - FERPA

601 - Code of Student Conduct

602 - Transcripts and Registration Restrictions for Delinquent Loans and Charge Accounts

603 - Sexual Assault Student Policy

604 - Jurisdiction of the Vice President for Student Affairs - Student Conduct Code Violations

605 - Student Publications

606 - Guidelines for Student Requests for Reasonable Accommodation

606.1 - Course Substitution

606.2 - Confidentiality of Documentation

606.3 - Reduced Course Load

607 - Admission & Re-Enrollment Safety Risks

608 - Suicide Threat Response

609 - E-Mail as an Official Communication Method to Students

CHAPTER SEVEN: GENERAL ADMINISTRATION

700 - Services and Facilities Usage

700.1 - Use of University Name

700.2 - Taking Equipment Off-Campus

700.3- Personal Use of State Property

701 - Telecommunications

702 - Mail

703 - Bison Card Terms and Conditions

705 - Parking

706 - Traffic and Safety/University Police

707 - Card/Key Access and Building Security

708 - Building Maintenance and Requests for Services

709 - Transportation Center and Motor Pool

710 - Computer and Electronic Communications Facilities

710.1 - Web Advisory Board

711 - Safety Office: Hazardous Materials and Chemical Management/Radiation Safety/Asbestos

712 - Contract Review

713 - Records Management

714 - Policy Coordination Committee

715 - Space Allocation Policies & Procedures

716 - Nonprofit Entities

717 - Research Units - Establishing/Evaluating

718 - Public/Open Records

719 - Audit & Advisory Services (formerly Internal Auditor)

720 - Foundations

721 - Campus Emergency Notification Systems (CENS)

CHAPTER EIGHT: GRANT AND CONTRACT ACCOUNTING

800 - Authorized Representatives

801 - Grant and Contract Accounting - General

802 - State Supported Agreements

803 - Gifts vs. Grant Policy

804 - Allowability of Costs

805 - Allowable Cost Policies - Compensation for Personal Services

806 - Allowable Cost Policies - Summer Salary for Faculty and Staff

807 - Allowable Cost Policies - Overtime Payments Sponsored Agreements

808 - Allowable Cost Policies - Fringe Benefits

809 - Allowable Cost Policies - Travel

810 - Allowable Cost Policies - Equipment

811 - Allowable Cost Policies - Subcontracts

812 - Allowable Cost Policies - Miscellaneous

813 - Facilities and Administrative Costs

814 - Cost Sharing

815 - Program Income

816 - Rebudgeting on Sponsored Agreements

817 - Cost Corrections

818 - Procurement Standards on Federal Agreements

819 - Property Management Standards

820 - External Audits on Sponsored Agreements

821 - Personnel Activity Confirmations

823 - Financial Disclosure - Sponsored Project