NORTH DAKOTA STATE UNIVERSITY

IME ADVISORY BOARD

BYLAWS

ARTICLE I. NAME AND PURPOSE OF THE ORGANIZATION

Section 1.

The name of the organization shall be North Dakota State University IME Advisory Board.

Section 2.

The purpose of the IME Advisory Board is to foster excellence in the department.  The Board will accomplish this through increased interaction between students, faculty and the business community, providing input on academic curriculum, and assisting in fund-raising activities.

The Board exists to support and advise the department, assist in recruiting efforts to maintain and increase enrollment, and pick quality students for the program.  The Board will dissolve should the department cease.

ARTICLE II. MEMBERSHIP

Section 1.

The Advisory Board shall consist of thirty (30) voting members selected by the existing Advisory Board Members.  Current member term completions and new member appointments shall take place at the Annual Meeting of the Board (fall meeting).  Reappointments and new members shall be confirmed by the Board.

Section 2.

The term of office for an Advisory Board member shall be four years, with approximately one-fourth of the Board members’ terms expiring each year.  Terms of service may be renewed with consideration given to the commitment and involvement in activities and meetings.  Renewed terms, as with initial Board membership, shall be four years in duration.  Unsatisfactory board members may be removed at any meeting of the Advisory Board by vote of a majority of Board members.  The vote may include written or telecommunicated votes of members not present.  An Advisory Board member is required to attend at least one meeting per year, or send a designated member in his/her place.

Section 3.

The Advisory Board will select new members to represent customers of the IME program. However, Board membership shall not be limited to graduates of NDSU, but may include individuals who are, or can be, active in their support of the Department.

Section 4.

The Advisory Board shall have the power to create committees with such duties as prescribed by the Board.  Such committees will appoint one of their members as chairperson.

Section 5.

All regular members of the Board shall be voting members.  Ex officio members of the

Board shall be non-voting members.

Section 6.

Ex officio members of the Board will provide information and communication between the Board and various faculty and student constituencies.

ARTICLE III. OFFICERS

Section 1.

The officers of the Advisory Board will be Chair and Vice Chair.  The Chair and Vice Chair positions will be 2 year terms.  Officers of the Advisory Board shall be elected by the members of the Advisory Board at the fall meeting each year.  Candidates for the positions of Chair and Vice Chair shall be recommended by the existing Advisory Board Members or Department Chair for consideration at the fall meeting.

(Alternative would be to have an Immediate Past Chair, Chair and Chair Elect with 1 or 2 year terms.  Those three individuals would maintain a continual smooth transition in leadership.)

Section 2.

The Chair shall preside at all meetings of the Board and serve as chief spokesperson for the Board.  The Vice Chair (or Chair Elect) shall perform all the functions of the immediate past Chair in his/her absence or other duties as assigned by the Chair.

Section 3.

The IME Department Chair shall serve as an ex officio member of the Advisory Board.  A student selected by the Department Chair and Faculty will serve as an ex officio member of the Advisory Board.  The IME Department administrative support person shall record the official minutes of the meeting and provide support to the Chair and committees as necessary.

Section 4.

In the event of absence or inability of any officer to serve, the Board may delegate the powers and duties of that officer to any other officer or person whom it may select.

ARTICLE IV.  MEETINGS

Section 1.

Regular meetings of the Advisory Board shall be held twice a year, normally in April and October.  The date and the location of the meetings will be decided by the IME Department Chair and the Board Chair.  The fall meeting will be designated as the Annual Meeting of the Advisory Board, and advisory board members will receive notice of such meeting at least eight weeks in advance.

Section 2.

Special meetings may be called at any time by the Department Chair or Board Chair.  Minutes of these meetings will be sent to all advisory board members.

Section 3.

A majority of the members of the Advisory Board shall constitute a quorum.

ARTICLE V. AMENDMENT OF BYLAWS

The Bylaws may be amended by notification to the Board members 30 days prior to the meeting where the proposed change(s) will be considered.  Passage of the proposed amendment(s) shall be by a majority of the Board and will include written or telecommunicated votes as well as the votes of members present at the meeting.  The Bylaws may be amended at either the spring or fall meeting by a quorum of advisory board members.

ARTICLE VI. REPORTS

The Chair of the Advisory Board is responsible for preparing a written report summarizing meetings of the Board and highlighting action items for members of the Board and the Dean.  The Chair of any established committee is responsible for preparing a written report summarizing their activities and highlighting suggested action items for members of the Board and the Dean.  The reports will be submitted to the IME Department Chair within 30 days of the meeting, and he/she will furnish copies to all members of the Board, Dean of the College of Engineering and Architecture, and Provost.  As required, the IME Department Chair will arrange for the Board Chair and any additional Board members selected, to meet with University administrators.

ARTICLE VII. EVALUATION

The Board shall conduct an annual self-evaluation of past activities for purpose of improving the conduct of the Board and making necessary changes as a result thereof.