Minutes of Meeting

CAMPUS SPACE AND FACILITIES COMMITTEE
Minutes of October 9, 1997, Meeting
Lincoln Log Cabin, Old Main
 
 
Members present: Thomas Buckhoff, Dennis Colliton, Alan Dexter, Ed O=Relley for Stan Herren, 
Mark McCourt, Mort Sarabakhsh, Dick Rayl, Craig Schnell, and Bev Trittin.
 
Ex-officio members present: Dennis Gilbertson, Don Hanson, and Tim Lee.
 
Guest: Gary Narum.
 
 
The meeting was called to order by Dick Rayl, Chair, at 2:00 p.m.
 
There was a correction to the minutes of March 25, 1997 regarding the Ehly Hall Addition.  
There had been no second to the motion made by Dennis Colliton.  Mort Sarabakhsh seconded 
the motion.
 
Due to the number of new members on the committee, Mr. Rayl asked that members introduce 
themselves. In addition, he distributed and reviewed the following materials:
	1.	Structure and areas of responsibilities of the committee including 
		subcommittee responsibilities and actions taken on behalf of the full 
		committee.
	2.	Space allocation policies and procedures
	3.	Campus signage
	4.	Campus planning principles
	5.	Parking fee policy
 
Mr. Rayl charged the Planning Subcommittee to meet regularly to update the campus master 
plan to be presented to the full committee in March 1998.  Updated master plans are 
scheduled to be presented to the State Board of Higher Education in April.  Don Hanson 
stated that the update prepared for the SBHE will also be used by the City of Fargo in 
meeting their new Land Development Code.  NDSU's master plan will be placed on file with 
the city in relationship to the University's assigned land category of Public/Institutional.  
The Planning Subcommittee was also charged with developing a policy for naming rooms in buildings.
 
Mr. Rayl commented that it would be necessary to come back to the committee in the future 
for support in increasing parking permit fees.  This increase will be required in order 
to maintain existing and constructing new parking lots.  The proposal may be to increase the 
parking permit fee from $35 to approximately $55 per year.  The committee will not be asked 
to act on the increase at the meeting when it is first proposed.  Rather the proposal will 
serve to begin discussions with various campus constituencies on the necessity to implement 
an increase.
 
Craig Schnell commented that consideration should be given to obtaining a space utilization 
consultant.  Dick Rayl commented that we currently have a program in Physical Plant that 
generates a report identifying classrooms, laboratories (research or classroom), offices, 
study areas, stack (library) areas, etc.
 
Craig Schnell requested that use of IACC rooms 250 (electrical engineering lab) and 244 
(multimedia) be switched.   Mr. Rayl commented that this request should be sent his office 
for forwarding to the Space Subcommittee for their review and appropriate action.
 
Dennis Gilbertson commented that when computer clusters are going to be placed in a room, 
it will be necessary for Physical Plant to be consulted in the initial planning stages.  
This is due to the required electrical wiring, telephone, security, air conditioning, etc.  
There may be instances when it is not feasible to place a computer cluster in a specific 
room if, for instance,  it is not designed for air conditioning.   Usually Physical Plant 
is brought into the process at the very end and this has posed some problems that could 
have been alleviated had they been involved at the onset.  If Physical Plant is involved 
in the planning stages, it will also allow for more efficient scheduling of the work to 
be performed by the Physical Plant staff.
 
Tom Buckhoff requested consideration be given to creating multimedia classrooms to be 
used by reservation.
 
Alan Dexter reported that farm vehicles would be mixing with regular traffic on 18th 
Street North.  Don Hanson stated the city intends to install traffic lights at the 
intersections of 18th Street North and 12th and 19th Avenues North.  Plans call for 
the installation of four-way stop signs at the intersection of 15th Avenue North and 
18th Street North.
 
Meeting was adjourned at 3:00 p.m.
 
Submitted by,
 
 
 
Virginia Lepage
Assistant to the Vice President

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         Published by NDSU VP for Business and Finance Office.