Information Technology Services

Computer Grading of Exams at NDSU

Table of Contents


Introduction

The Optical Mark Reader (OMR) run by Information Technology Services  Help Desk in IACC 228 provides four main areas of service:

The OMR scanner reads marks made by a #2 pencil (pen marks are not recognized) on special answer sheets (generally two-sided). OMR reads through each sheet, taking the responses off both sides of the sheet at once. Therefore, the back of the typical two-sided sheets cannot be used for comments or other written material. Two types of test forms are available:

General Purpose, 5-choice or 10-choice NCS Answer Sheets may be purchased at the Varsity Mart. If you send your students to buy these sheets individually, it is important that you make sure you are explicit in specifying which sheet (blue or green) you are going to use. The two types of forms are NOT interchangeable. If you have any questions after reading this document, please contact the ITS Help Desk at 231-8685.

OMR scans will be accepted at the ITS Help Desk during regular Help Desk hours and will be ran after 4:00 p.m. daily. Users will be notified by phone when they are ready for pick up. ITS Help Desk hours are Monday-Friday 7:30 a.m. to 9:00 p.m., Saturday 1:00 p.m. to 5:00 p.m. and Sunday 2:00 p.m. to 10:00 p.m. If users wish to be present while scans are ran, they can come to the Help Desk after 4:00 p.m. on Monday-Friday.

 


Test Scoring Options and Reports

Scoring Options

Two different scoring methods or types of grading are available to users of the OMR Test Scoring Service at NDSU; Conventional Grading and Weighted Grading. In Conventional Grading, the student's answer sheet is checked against a KEY sheet filled out by the instructor. The student's score is the number of questions answered correctly. In Weighted Grading, the instructor can assign weights of 1 through 5 to each of the items on the exam. If a question was given a weighting factor of 4, it would be worth 4 points on the test. The student's score is computed by summing the weighted values of questions answered correctly. The instructor identifies the type of grading using Question #1 on the INFO sheet.

If this option is chosen, it will be necessary for the instructor to fill out a WEIGHT sheet in addition to the KEY sheet. The instructor must mark the desired weight of each question: A = 1 point, B= 2 points, C = 3 points, D = 4 points, E = 5 points. If a question is not given a weighting factor, a value of 1 is assumed. Note that only integer weights from 1 to 5 are allowed under this option.

Copies of Results

Up to five copies of the test results can be printed. Question #2 on the INFO sheet is used to specify the number of printed copies.

Subjective/Essay Questions

An instructor may want to give a test with both objective (multiple choice, true-false) questions and subjective (essay, short answer) questions. The scoring program allows the instructor to add the points earned on any subjective questions to the results of the machine-scored multiple choice questions. To do this, the instructor must determine the number of subjective points earned, mark it on each student answer sheet (right-justified in the SPECIAL CODES field) and mark the maximum subjective points in the SPECIAL CODES field on the KEY sheet.

Outputting Test Results to a File

Results from a Test Scoring run can be output to a tab-delimited text file suitable for import into most spreadsheets. You must fill in Question 6 on the INFO sheet in order to generate this output file. You may provide a unique name for the output file in the NAME field of the INFO sheet. See Filling Out the INFO Sheet and Downloading the Scores File for details.

Reports Generated

Examples of the scoring reports generated during a test run are included in this section.

Report 1: Order of Tests Read

The first report in the printout lists the original order in which the tests were read to provide you with quick access to any test in the stack. This is useful when you want to check individual test sheets for accuracy and/or errors. In other reports the data will be sorted by student name or ID number as determined by Question #4 on the INFO sheet.

                Summary Report for Claim Number 641                           
      Data Scanned on 1-14-96, Report Generated on 02APR96
                                                  
                 +-------------------------------+
                 |          REPORT # 1           |
                 | Original Order of Test Sheets |
                 |                               |
                 | Read Down Starting from Left  |
                 +-------------------------------+

                ID            ID              
                ----------    ----------
                SWAN ALV      47130     
                61095         1226      
                67929         77086     
                2950          20492     
                   2052466    GUSTAVSEN 
                29457         50296     
                911                17878
                4212               29804
                      3361    1710      
                55555         7793      
                10317               1825
                1088          824       
                     91110    89232     
                1356               56556
                20860         7673      
                       30191         6132      
                      8663    96970     
Return to Table of Contents

Report 2: Instructor Information

Report 2 lists all of the Scoring Options chosen for this run. In addition, the answer key and weights associated with each question are printed.

                Summary Report for Claim Number 641                                                     
      Data Scanned on 1-14-96, Report Generated on 02APR96
                                                  
                +-------------------------------+
                |          REPORT # 2           |
                |    Instructor Information     |
                +-------------------------------+

                       Department --> CDD       

                    Course Number -->  

                        Test Date --> /  /    

                     Grading Rule --> Conventional

          Order of Summary Report --> by Alphabetic

                 Number of Copies --> 2

              Number of Questions --> 50          

          Total Subjective Points --> 0           


Ques Key Weight Ques Key Weight Ques Key Weight Ques Key Weight Ques Key Weight 
---- --- ------ ---- --- ------ ---- --- ------ ---- --- ------ ---- --- ------
   1  B    1      11  A    1      21  E    1      31  A    1      41  A    1
   2  B    1      12  A    1      22  C    1      32  B    1      42  B    1
   3  B    1      13  B    1      23  E    1      33  A    1      43  B    1
   4  B    1      14  E    1      24  D    1      34  A    1      44  A    1
   5  B    1      15  A    1      25  E    1      35  A    1      45  A    1
   6  A    1      16  A    1      26  D    1      36  A    1      46  B    1
   7  A    1      17  A    1      27  E    1      37  A    1      47  A    1
   8  B    1      18  D    1      28  E    1      38  A    1      48  B    1
   9  B    1      19  A    1      29  E    1      39  A    1      49  A    1
  10  B    1      20  E    1      30  D    1      40  A    1      50  A    1
Return to Table of Contents

Report 3 - Test Analysis and Distribution of Scores

Report 3 lists the number of questions, the number of tests graded, the subjective points possible, total points possible, mean, median, mode, standard deviation, and the Kuder-Richardson reliability scores (KR-20 and KR-21). Overall class performance is illustrated with a histogram showing frequencies and percentiles for each score obtained on the exam.

                Summary Report for Claim Number 641                                                     
      Data Scanned on 1-14-96, Report Generated on 02APR96
                                                 
                +-------------------------------------+
                |             REPORT # 3              |
                |    Test Analysis & Distribution     |
                +-------------------------------------+


 Number of     Tests  Subjective  Total                            Standard    Reliability
 Questions     Graded   Points    Points   Mean    Median  Mode    Deviation  KR-20   KR-21

 50  ( 50 Pts)   67        0        50     42.31   44.00   44.00     4.63     0.759   0.711

               -- Percentage ----> 100%    84.63   88.00   88.00     9.26



 ---- Score ----    Per-                   Cum    Histogram
 Points  Percent  centile  Percent   Freq  Freq   Each * Stands for 1 Score

   27      54.0       0      1.5%      1     1    *
   29      58.0       2      1.5%      1     2    *
   30      60.0       3      1.5%      1     3    *
   31      62.0       5      1.5%      1     4    *
   35      70.0       6      1.5%      1     5    *
   36      72.0       8      1.5%      1     6    *
   37      74.0      10      3.0%      2     8    **
   38      76.0      13      3.0%      2    10    **
   39      78.0      18      7.5%      5    15    *****
   40      80.0      24      4.5%      3    18    ***
   41      82.0      32     10.4%      7    25    *******
   42      84.0      38      1.5%      1    26    *
   43      86.0      44     10.4%      7    33    *******
   44      88.0      55     13.4%      9    42    *********
   45      90.0      69     13.4%      9    51    *********
   46      92.0      81     10.4%      7    58    *******
   47      94.0      90      7.5%      5    63    *****
   48      96.0      95      3.0%      2    65    **
   49      98.0      98      3.0%      2    67    **
Return to Table of Contents

Report 4 - Frequencies of Responses by Question

Report 4 lists simple counts of how many students selected each choice, as well as the number of invalid and omitted responses for each question. When the "AND" or "OR" options are used, the number of people answering combinations is displayed, although the actual combinations are not.

                Summary Report for Claim Number 641                                                     
      Data Scanned on 1-14-96, Report Generated on 02APR96
                                                  
                                 +-------------------------------+
                                 |          REPORT # 4           |
                                 |    Frequency Distributions    |
                                 +-------------------------------+

Ques    A       B       C       D       E       Omit    Invalid

1        25      41                               1        
2        23      44                                        
3         2      65                                        
4        27      40                                        
5         5      62                                        
6        66       1                                        
7        62       5                                        
8         6      61                                        
9        12      55                                        
10       10      57                                        
11       62       5                                        
12       66       1                                        
13       14      53                                        
14                                5      62                
15       65       1       1                                
16       63       4                                        
17       51       6       2       8                        
18        1       9       3      45       9                
19       65                       2                        
20                1       4       1      61                
21       23       6                      38                
22       20       2      45                                
23        4               1       3      59                
24        1       2      14      36      14                
25                2               2      62       1        
26        2       1       1      63                        
27        2               1       2      62                
28        1       5               2      59                
29        2               2      28      35                
30                1       1      56       9                
31       64       3                                        
32       15      52                                        
33       59       8                                        
34       61       6                                        
35       48      19                                        
36       66       1                                        
37       54      13                                        
38       60       7                                        
39       51      15                               1        
40       64       3                                        
41       67                                                
42       10      57                                        
43        4      63                                        
44       66       1                                        
45       67                                                
46       39      28                                        
47       60       7                                        
48        7      60                                        
49       65       2                                        
50       62       5                                        
Return to Table of Contents

Report 5 - Item Analysis

Report 5 presents an analysis of the individual items on the exam. The class is divided into thirds based on the overall test scores of the students. For each question, the percentage of students from the upper third selecting each choice is compared to the percentage of those from the lower third who picked that choice. The correct answer is denoted by the letters CR for single correct answers and by the correct combination for combination answers.

A well-written test item should have responses in all or nearly all of the possible choices. When no student in the class picks a choice then it is not a good distractor. The choice had the same effect as if not there. Also, you may want to check that many of the students in the upper third do not flock to any one wrong choice. This often indicates a poorly worded choice or one in which the distinction between the right and wrong answer is not totally clear - even your "good" students were confused on the point covered.

Items should discriminate between the students in the upper and lower thirds of the class. If all items cover the same general topic, then the amount of students in the upper third who correctly answer a question should be greater than or equal to those in the lower third who correctly answer the same question.

The item discrimination index shows this relationship using the following formula: (U - L)/ N where U is the number of students answering correctly in the upper third, L is the number of students answering correctly in the lower third and N is the number of students in a third. A negative score means students who did poorly on the test did better on this item that those who did well -- this item probably needs to be rewritten. A score below .20 suggests there is low discrimination power and the question may need examination. Ideally, you should have a variety of indices covering the .2 to .8 range.


                Summary Report for Claim Number 641                                                     
      Data Scanned on 1-14-96, Report Generated on 02APR96
                                            
                            +-------------------------------+
                            |          REPORT # 5           |
                            |         Item Analysis         |
                            +-------------------------------+
                                                                          Item
Qus              A      B      C      D      E     Omit  Invalid   Discrimination
                                                                          Index
  1      Freq   25     41CR                         1       
    Upper 3rd  18.1%  81.8%                                   
    Lower 3rd  72.7%  22.7%                        4.5%                 0.59

  2      Freq   23     44CR                                 
    Upper 3rd  13.6%  86.3%                                   
    Lower 3rd  59.0%  40.9%                                             0.45

  3      Freq    2     65CR                                 
    Upper 3rd          100%                                   
    Lower 3rd   9.0%  90.9%                                             0.09

  4      Freq   27     40CR                                 
    Upper 3rd  13.6%  86.3%                                   
    Lower 3rd  77.2%  22.7%                                             0.64

  5      Freq    5     62CR                                 
    Upper 3rd          100%                                   
    Lower 3rd  18.1%  81.8%                                             0.18

  6      Freq   66CR    1                                   
    Upper 3rd  95.4%   4.5%                                   
    Lower 3rd   100%                                                    -.05

  7      Freq   62CR    5                                   
    Upper 3rd  86.3%  13.6%                                   
    Lower 3rd  90.9%   9.0%                                             -.05

  8      Freq    6     61CR                                 
    Upper 3rd          100%                                   
    Lower 3rd  18.1%  81.8%                                             0.18

  9      Freq   12     55CR                                 
    Upper 3rd          100%                                   
    Lower 3rd  50.0%  50.0%                                             0.50

 10      Freq   10     57CR                                 
    Upper 3rd  13.6%  86.3%                                   
    Lower 3rd  31.8%  68.1%                                             0.18

 11      Freq   62CR    5                                   
    Upper 3rd  95.4%   4.5%                                   
    Lower 3rd  81.8%  18.1%                                             0.14

 12      Freq   66CR    1                                   
    Upper 3rd   100%                                          
    Lower 3rd  95.4%   4.5%                                             0.05

 13      Freq   14     53CR                                 
    Upper 3rd  13.6%  86.3%                                   
    Lower 3rd  18.1%  81.8%                                             0.05

 14      Freq                         5     62CR            
    Upper 3rd                               100%              
    Lower 3rd                       22.7%  77.2%                        0.23

 15      Freq   65CR    1      1                            
    Upper 3rd   100%                                          
    Lower 3rd  90.9%   4.5%   4.5%                                      0.09

 16      Freq   63CR    4                                   
    Upper 3rd   100%                                          
    Lower 3rd  86.3%  13.6%                                             0.14

 17      Freq   51CR    6      2      8                     
    Upper 3rd   100%                                          
    Lower 3rd  40.9%  22.7%   9.0%  27.2%                               0.59

 18      Freq    1      9      3     45CR    9              
    Upper 3rd         13.6%         77.2%   9.0%              
    Lower 3rd   4.5%   9.0%  13.6%  54.5%  18.1%                        0.23

 19      Freq   65CR                  2                     
    Upper 3rd   100%                                          
    Lower 3rd  90.9%                 9.0%                               0.09

 20      Freq           1      4      1     61CR            
    Upper 3rd                               100%              
    Lower 3rd          4.5%  13.6%   4.5%  77.2%                        0.23


                  ** PORTION DELETED TO SAVE SPACE **


 46      Freq   39     28CR                                 
    Upper 3rd  40.9%  59.0%                                   
    Lower 3rd  68.1%  31.8%                                             0.27

 47      Freq   60CR    7                                   
    Upper 3rd  90.9%   9.0%                                   
    Lower 3rd  90.9%   9.0%                                             0.00

 48      Freq    7     60CR                                 
    Upper 3rd   4.5%  95.4%                                   
    Lower 3rd  13.6%  86.3%                                             0.09

 49      Freq   65CR    2                                   
    Upper 3rd   100%                                          
    Lower 3rd  95.4%   4.5%                                             0.05

 50      Freq   62CR    5                                   
    Upper 3rd   100%                                          
    Lower 3rd  77.2%  22.7%                                             0.23
Return to Table of Contents

Report 6 - Individual Scoring

This report provides detailed information on each student taking the test. The student's name, identification number, weighted percentage score, weighted correct score , number of omitted questions and individual subjective points obtained are displayed. Also, the student's answer to each question on the test is indicated. A $ is printed for each correct answer. If an answer is incorrect, the response chosen is printed. NOTE: For either the five- or ten-choice, single-correct answer exam, an asterisk (*) is printed for each answer which could not be read by the machine. This is usually due to more than one answer being chosen on a single-response test or to stray marks on the page.

                Summary Report for Claim Number 641                                                     
      Data Scanned on 1-14-96, Report Generated on 02APR96
                                                                  
                     +-------------------------------+
                     |          REPORT # 6           |
                     |      Individual Scoring       |
                     +-------------------------------+

                                           P   W
                                           _   _
                                           S   S
         N                                 C   C  O  S
         A                                 O   O  M  U                             Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q
         M                        I        R   R  I  B  Q  Q  Q  Q  Q  Q  Q  Q  Q  1  1  1  1  1  1  1  1  1  1  2  2  2  2
         E                        D        E   E  T  J  1  2  3  4  5  6  7  8  9  0  1  2  3  4  5  6  7  8  9  0  1  2  3

         BINKLEY MIKE              29804  82  41  0  0  A  $  $  $  $  $  $  $  A  $  $  $  $  $  $  $  $  $  $  $  A  $  $
         DALLAS STEVE         1020        80  40  0  0  A  A  $  A  $  $  $  $  $  $  B  $  $  $  $  $  D  E  $  $  $  $  $
         JETSON ELROY               3361  78  39  0  0  $  $  $  A  $  $  $  A  $  $  $  $  $  $  $  $  $  B  $  $  A  A  $
         OPUS P               911         88  44  0  0  A  A  $  A  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $
         QUEST JOHNNY         22305       92  46  0  0  A  $  $  A  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $
         RUBBLE BARNEY        6803        94  47  1  0  $  $  $  $  $  $  B  $  $  $  $  $  $  $  $  $  $  $  $  $  A  $  $
         STIMPY               3368        76  38  0  0  A  A  $  A  $  $  B  A  A  $  $  $  $  $  $  $  $  $  $  $  A  A  $
 
         N
         A                                Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q  Q
         M                        I       2  2  2  2  2  2  3  3  3  3  3  3  3  3  3  3  4  4  4  4  4  4  4  4  4  4  5
         E                        D       4  5  6  7  8  9  0  1  2  3  4  5  6  7  8  9  0  1  2  3  4  5  6  7  8  9  0

         BINKLEY MIKE              29804  $  $  $  $  $  $  $  $  A  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $
         DALLAS STEVE         1020        C  $  $  $  B  D  $  $  $  B  $  B  $  $  $  $  $  $  $  $  $  $  $  $  $  $  B
         JETSON ELROY               3361  $  $  $  $  $  $  $  $  A  $  $  $  $  $  $  $  $  $  $  $  $  $  A  $  $  $  $
         OPUS P               911         $  $  $  $  $  D  $  $  $  $  $  B  $  B  $  $  $  $  A  $  $  $  $  $  $  $  $
         QUEST JOHNNY         22305       C  $  $  $  $  D  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  $  A  $  $  $  $
         RUBBLE BARNEY        6803        E  $  $  $  $     $  $  $  $  $  $  $  B  $  $  $  $  $  $  $  $  A  $  $  $  $
         STIMPY               3368        B  $  $  $  $  $  $  $  A  B  $  $  $  $  B  $  $  $  $  $  $  $  A  $  $  $  B

                                                                              ** PORTION DELETED TO SAVE SPACE **
 
 
                                                    Blank Denotes Omitted Answer
                                                      $ Denotes Correct Answer
                                                      * Denotes Invalid Answer
Return to Table of Contents

Report 7 - Student Summary

This report may be used for posting results of the test. The student identification number sorted in ascending order is printed on the left side of the page. Student names are placed on the right side of the page or you may choose to have them omitted. To the right of each student identification number is the unweighted number of questions answered right, wrong and omitted, the subjective points obtained, the weighted points and weighted percentage.

                Summary Report for Claim Number 641                                                     
      Data Scanned on 1-14-96, Report Generated on 02APR96
                                          
                          +-------------------------------+
                          |          REPORT # 7           |
                          |        Student Summary        |
                          +-------------------------------+
Student Summary:    CDD        

Student       Obj.    Obj.    Obj.    Subj.   ---- Score ----
ID-Number     Right   Wrong   Omits   Points  Points  Percent
                                  Means>>===>   42.3    84.6

3361            39      11                      39      78.0    JETSON ELROY     
911             44       6                      44      88.0    OPUS P   
3368            38      12                      38      76.0    STIMPY
6803            47       2       1              47      94.0    RUBBLE BARNEY  

                       ** PORTION DELETED TO SAVE SPACE **

1020            40      10                      40      80.0    DALLAS STEVE    
29804           41       9                      41      82.0    BINKLEY MIKE     
22305           46       4                      46      92.0    QUEST JOHNNY     
Return to Table of Contents

Use of the Test Scoring Service

The Test Scoring System at NDSU consists of an Optical Mark Reader scanner, software enabling the OMR to write scanned data to a file, and custom-written SAS programs running on a UNIX host which read the raw data files from the scanner and scores them. There are four different kinds of sheets which comprise the stack of sheets representing a separate Test Scoring run. These include (in order from top to bottom of the stack) the INFO sheet, the WEIGHT sheet, the KEY sheet, and the STUDENT sheets. The INFO, KEY, and STUDENT sheets will be part of every run, whereas the WEIGHT sheet is optional. Completed stacks should be taken to the ITS Help Desk in IACC 228 for processing.

Filling Out the INFO Sheet

  1. Starting with a blank answer sheet, write the word INFO in the NAME grid beginning in the left-most position, and fill-in the bubbles corresponding to each letter. Skip one column in the Name grid -- there are now 15 remaining spaces in this field which can be used to custom name an output file containing the exam scores. We parse the NAME grid into words using blanks as delimiters and use the last word as the first part of the output filename. This portion of the filename will always be in upper case. The remainder of the output filename is determined by the claim number you receive when you turn in your exam at the ITS Help Desk. This number is always 3 digits in length and is padded with leading zeroes if it is less than 100.
    
                           Example:  INFO CHEMISTRY XYZQ 
                      Claim Number:  8
                   Scores filename:  XYZQ.008
    
                           Example:  INFO AG ENG 
                      Claim Number:  777
                   Scores filename:  ENG.777
    
  2. Write your name and phone number above the NAME grid.
  3. Mark the current date in the BIRTH DATE grid and fill in the corresponding circles.
  4. Enter the course number under the A, B and C columns in the IDENTIFICATION NUMBER grid and fill in the corresponding bubbles. Write the section number under the D and E columns and fill in the corresponding circles. If there are several versions of the same test, mark the version number in the F column and fill in the corresponding circle. The section number and version may be left blank if you wish.
  5. Skip column G in the IDENTIFICATION NUMBER grid. Then enter the number of the last question on the test in columns H, I and J of this grid. Usually, this is equal to the number of the questions on the test unless you decide to omit some questions. In any case be sure that you enter the number of the last question used.
  6. Enter the type of grading to be used to score the exam in Question 1; Darken bubble "A" for conventional grading, darken bubble "B" for weighted grading.
  7. Use Question 2 to record the number of printed copies needed:
  8. Darken bubble "A" for 1 copy
  9. Darken bubble "B" for 2 copies
  10. Darken bubble "C" for 3 copies
  11. Darken bubble "D" for 4 copies
  12. Darken bubble "E" for 5 copies
  13. Use Question 3 to control the printing of student names on Report 7 (the Student Summary). The name will appear on the right edge of the printout and can be cut off if the summary is posted. Darken bubble "A" to have student names printed. Leave Question 3 blank to prevent student names from being printed.
  14. Use Question 4 to control the sorting of the results prior to printing; darken bubble "A" for an alphabetic summary, darken bubble "B" for a summary sorted on student ID. Leave Question 4 blank for a summary printed in the same order as read in. Note: Your response to Question 4 does not affect Report 7 (the posting report) which is always printed in numerical order to provide confidentiality.
  15. Use Question 5 to allow combinations of choices to be considered correct on the test.
  16. Darken bubble "A" if all questions on your exam have a single correct answer
  17. Darken bubble "B" to score the exam using the "AND" option
  18. Darken bubble "C" to score the exam using the "OR" option
  19. To generate a tab-delimited scores output file suitable for import into a spreadsheet or word processor, you *must* provide information for question 6. Questions 7 through 9 allow you to write additional information to the scores output file as described below.
  20. Use Question 6 for the test type category:
  21. Mark "A" for category 1: Test
  22. Mark "B" for category 2: Final
  23. Mark "C" for category 3: Quiz
  24. Mark "D" for category 4: Other
  25. Use Questions 7-9 for the test number. This allows you to code up to 15 different "tests" as described below.
  26. Mark "A" of Question 7 for "test" #1
  27. Mark "B" of Question 7 for "test" #2
  28. Mark "C" of Question 7 for "test" #3
  29. Mark "D" of Question 7 for "test" #4
  30. Mark "E" of Question 7 for "test" #5
  31. Mark "A" of Question 8 for "test" #6
  32. Mark "B" of Question 8 for "test" #7
  33. Mark "C" of Question 8 for "test" #8
  34. Mark "D" of Question 8 for "test" #9
  35. Mark "E" of Question 8 for "test" #10
  36. Mark "A" of Question 9 for "test" #11
  37. Mark "B" of Question 9 for "test" #12
  38. Mark "C" of Question 9 for "test" #13
  39. Mark "D" of Question 9 for "test" #14
  40. Mark "E" of Question 9 for "test" #15
  41. The fields for the scores output file are as follows: (A) ID number, (B) name, (C) exam score expressed as a percent, (D) total points obtained (objective + subjective), (E) total points possible (objective + subjective), (F) objective points obtained, (G) objective points wrong, (H) objective points omitted, (I) subjective points obtained, (J) last 16 characters of name field on INFO sheet ... this should include the codename you used to name the file, (K) course number, (L) section number, (M) test version number, (N) test type (as given in question 6), (O) test number (as given in questions 7-9).
  42. 
         A          B          C     D   E   F  G H I     J      K  L M N O
    1234567890 RUBBLE BARNEY  81.0  17  21  17  4 0 0 CHEMISTRY 111 1 1 1 3
    
    
  43. Place the INFORMATION sheet on the top of the stack of STUDENT sheets and deliver to the ITS Help Desk in IACC 228. You will receive a claim number for each bundle of student sheets that you drop off for scoring. Remember this claim number if you want to access the scores output file.
Return to Table of Contents

Filling Out the WEIGHT Sheet (Optional)

If any correct answer is to be worth more than one point, you must complete a WEIGHT sheet. This procedure is often used when you want to weight correct multiple choice questions more than true-false questions.
  1. Starting with a clean answer sheet, write the word "WEIGHT" in the NAME grid beginning in the left-most position. Then darken the corresponding circles.
  2. For each question on the exam, enter the desired weight using the point indicators below:
  3. Darken bubble "A" if a correct answer is worth 1 point
  4. Darken bubble "B" if a correct answer is worth 2 points
  5. Darken bubble "C" if a correct answer is worth 3 points
  6. Darken bubble "D" if a correct answer is worth 4 points
  7. Darken bubble "E" if a correct answer is worth 5 points
  8. Place the WEIGHT sheet underneath the INFORMATION sheet.
Return to Table of Contents

Filling Out the KEY Sheet

  1. Starting with a blank answer sheet, write the word "KEY" in the NAME grid beginning in the left-most position and darken the corresponding circles.
  2. For each question on the exam, darken the bubble corresponding to the correct answer. Leave the question blank if there is no correct answer or if you wish to omit that question from scoring. If a question is left blank, it will not be counted in the total points for the test. On your computer printout, the question will not appear or will be labeled "< NOT GRADED >", depending on the report.
  3. If you have used subjective questions, mark the total number of subjective points possible under the SPECIAL CODES grid. Align this number so the last digit ends in the "P" column.
  4. Place the KEY sheet underneath the WEIGHT sheet.
Return to Table of Contents

Filling Out the Student Sheets

The students MUST use only #2 lead pencils (pen will NOT work) and fill in their answer sheets as follows:
  1. Enter their name within the NAME grid at the top of the sheet and darken the corresponding circles in the grid below.
  2. Enter their identification number (as assigned by the instructor) in the IDENTIFICATION NUMBER grid and darken the corresponding circles. This number is as important as the name because the student's score on the computer printout is usually located with the use of this number. Some instructors use NAID numbers, others assign their own -- the choice is yours. Align the number so it ends in column "J".
  3. Do not fill in the BIRTH DATE, SPECIAL CODES, SEX, or GRADE grids.
  4. For each question on the exam:
  5. Mark the correct answer by darkening the circle corresponding to the letter of your choice.
  6. Mark only 1 answer per question, unless you are using one of the combination options (the "AND" or "OR" options).
  7. Erase all changed answer marks completely. Otherwise the question may be scored incorrectly.
DO NOT FOLD, STAPLE, PUNCH HOLES IN, or TEAR TEST SHEETS as they may not feed through or be read properly by the scanner. Also, DO NOT RANDOMLY MARK THE SHEETS with lead or ink that has a carbon content as this may also cause the scanner to improperly read the sheets. If a sheet can not be read correctly, it will be placed across the other sheets but will not be scored. OMR reads the sheets starting with the TOP sheet, so the sheets must be placed in the following order: The INFO sheet on the top, underneath it the WEIGHT sheet (optional), the KEY sheet, and finally, on the bottom, the STUDENT ANSWER sheets. Assemble the student answer sheets. All sheets must be facing up, with the name grids aligned. If subjective questions are used, the instructor must mark each student answer sheet with the number of points that the student earned on the subjective question(s). Align this score in the SPECIAL CODES grid so that the last or right-most digit ends up in the "P" column.

Return to Table of Contents

Downloading the Scores File (optional)

If you have filled out questions 1-6 on the INFO sheet properly and your exams have been scored, then you should be able to locate a copy of the scores output file on the anonymous ftp server at NDSU. Remember the algorithm used to name your scores file uses the last word from the name field on the INFO sheet, appends a period, which is followed by the claim number ; e.g., CDD.456 where the alphabetic portion is all in upper case. It is important for you to know the naming algorithm so that you can obtain a copy of your file. The ftp directory where the scores files are stored has the permissions set so that users cannot list the available files. This is designed to provide a modest amount of security so that not just anyone is able to look at the scores files. Anonymous ftp can obtain copies of the files if you know the names in advance. The remaining steps describe an anonymous ftp from the NDUS host ftp.nodak.edu. You should also be able to perform an anonymous ftp from a PC running WSFTP or from a Macintosh using Fetch. However, when you get to the point where you normally see a list of available files, there will be none listed. You can still tell your program to get the appropriate file by specifying the exact filename (be careful about the upper case letters) and it should be able to find it and download it.
  1. After logging in to your host (abacus.nodak.edu), issue the command below at the $ prompt and then press enter.
    
                ftp ftp.nodak.edu 
    
  2. When prompted for your login ID, enter the word anonymous and press enter. When prompted for your password, enter your account name; firstname.lastname@ndsu.nodak.edu and press enter.
  3. Once logged in, enter the command below to change to the proper directory and press enter.
    
                cd pub/omr/SCORES
    
    Please note that the last subdirectory is listed in upper case letters. Case is important here so be sure to enter the pathname correctly.
  4. Use the get command to pull a copy of the scores file to your account. For the file CDD.456, you would use the command below and press enter.
    
                get CDD.456
    
  5. Type the word quit to end your ftp session. You should now have a copy of the scores file on your host account. This file is tab-delimited and should be readily imported into most PC spreadsheets. If you have problems with this procedure, contact the ITS Help Desk 231-8685 for assistance.
Return to Table of Contents

Surveys

A program providing simple frequencies, percentages, means and standard deviations for each question is available with the Optical Mark Reader. This program is useful for summarizing data which has been encoded on the scanner sheets under the five-choice, single answer option. Follow the steps below to utilize the SURVEY capabilities of OMR.
  1. Purchase the General Purpose, 5-choice, NCS Answer Sheets from the Varsity Mart. The sheets must be marked with a #2 pencil. The subjects do not need to put their names in the NAME grid area.
  2. Using an empty OMR sheet, write the word "SURVEY" in the left-most columns of the NAME grid and fill in the circles beneath each letter. Write the number of questions on your survey in the right-most columns of the SPECIAL CODES grid and darken the bubbles beneath each number. This is the top sheet in your stack and is used to tell OMR that you want to use the SURVEY program.
  3. Bring the completed sheets, with the SURVEY sheet on top, to the ITS Help Desk in IACC 228. The ITS Help Desk staff will ask you to fill out a form requesting your NAME, DEPT, PHONE, today's DATE, and the TYPE of scanning job to be run (be sure to check the 5-choice, single answer allowed option). They will give you a claim card stub which you must keep and present when you pick up your scanned sheets at the ITS Help Desk. You will be contacted when your output is ready, which should be the next working day.
  4. Your OMR sheets were read into a tab-delimited file and stored on a UNIX host; if you would like to access this data file, send e-mail to NDSU Help Desk and include the claim number associated with the SURVEY run.
Return to Table of Contents

Reading Data into a File for Download

OMR sheets represent an easy way to collect data and convert it into an electronic format for research purposes. The READ program associated with the OMR scanner provides a convenient interface for this purpose. To just read your sheets into a text file, do the following:
  1. Pick up General Purpose, NCS Answer Sheets (either 5-choice or 10-choice) from the Varsity Mart. Use a soft lead pencil (#2) to mark the sheets.
  2. Use an empty OMR sheet and put the letters "READ" in the left-most columns of the NAME grid and fill in the circles beneath each letter. To designate the filename into which you want the file to be saved, place any name or code you wish used as part of the filename in the last fifteen columns of the NAME grid . The last word (parsed using spaces as the delimiter) in these fifteen columns will be combined with the claim number you receive when you turn in your sheets to form the filename. If nothing is placed in these columns, then the word READ is used as the prefix. Example: You use your initials, JFK, in the last three columns of the name grid and the claim number of your job is 163. The raw data file created when your sheets are scanned will be given the filename JFK.163 and will be written to the directory /pub/omr/RAW which can be accessed via anonymous ftp. If you did not fill in any of the last 15 columns of the NAME grid, then your file would be named READ.163 and would be stored in /pub/omr/RAW.
  3. Bring the completed sheets to the ITS Help Desk located in the IACC building, room 228.
  4. The ITS Help Desk staff will give you the OMR Test Scoring card to complete. Fill in the information requested on the card, including your NAME, DEPT, PHONE and the DATE and be sure to check the appropriate option for the type of sheets to be scanned. You will also receive a Claim Card stub which you must present when you pick up your sheets at the ITS Help Desk.
  5. You will be contacted when your output is ready, which should be the next working day.

Accessing OMR Data Files via Anonymous ftp

Data from the sheets read by the Optical Mark Reader are placed in a file accessible via anonymous ftp. To access the data, follow the same steps as described for Downloading the Scores File from exams, except replace the ftp directory SCORES with RAW (be sure RAW is entered in upper case letters). A partial record from such a file is shown below followed by a list of fields in order of occurrence. The first four fields are inserted automatically by the scanner. Information from the forms begins with the fifth field.
 
5-Single   064   0003   08-26-96   FLINTSTONE FRED   1   07   05   31   96   0123456789   020310   2   5   3   2   1      
 
  • Form Key Name
  • Claim Number
  • Sequence Number
  • Scan Date
  • Name
  • Gender
  • Education
  • Month
  • Day
  • Year
  • Identification Number
  • Special Codes
  • Q1-Q200
  • Return to Table of Contents

    NDSU Home Menu ITS Home Menu

    Comments, questions? Please contact NDSU Help Desk 231-8685 option 1
    Last Modified: Monday, 28-Jul-03 15:35:15 CDT
    URL: http://www.ndsu.nodak.edu/ndsu/doetkott/OMR.html 
    Published by North Dakota State University Information Technology Services