Cooperative Sponsorship Committee

COOPERATIVE SPONSORSHIP COMMITTEE

The Cooperative Sponsorship Committee, a university committee funded from NDSU administration resources, is organized to assist departments and colleges in bringing guest lecturers/artists to the NDSU campus. It promotes joint sponsorship of a wide range of lectures and related public events on timely topics for NDSU and the Tri-College community.

The committee invites requests for funding from departments and colleges for 2008-2009. Proposals should be submitted to the committee as soon as possible. In some years all funds have been allocated during the fall semester. Funds available after March 1 will be allocated at the discretion of the committee on a first-come, first-served basis. To ensure the maximum use of limited available funds, the committee encourages joint departmental and intercollege program sponsorship.

The guidelines for review of requests for financial support are:

  1. All requests should be submitted electronically on the web form. One copy of the form should also be downloaded, initialed by chairs of the departments funding the event, and sent via campus mail to the chair of the Cooperative Sponsorship Committee. Proposals should be submitted as early as possible, preferably at least three weeks in advance of events.
  2. The committee will provide up to half of the cost of an event, including lodging, meals, travel, and honorarium for the visiting speaker/artist. For short-term visits, cost of food for one NDSU host at each meal may also be included in the request. Preferably, matching funds should not be requested for ancillary expenses such as advertising, refreshments for event attendees, etc.
  3. The committee will provide a maximum of $500 for an event with a single sponsor.
  4. The committee will provide a maximum of $900 for an event with multiple sponsors.
  5. The maximum amount of funds allocated to an initiating department shall not exceed $1400 for the academic year.
  6. Admission charges are strongly discouraged. However, should there be an admission charge, the Cooperative Sponsorship committee is to be refunded, in the event of a profit, on the basis of the percentage contributed. Under no circumstances should NDSU students or staff be charged for any event partially funded by the committee.

Other general guidelines:

  • Events funded by the committee should primarily originate and be intended for NDSU staff and students. Every effort should be made by the sponsoring departments to offer broad opportunities for student contact with guest lecturers.
  • Proposals that show Tri-College participation should include contributions from Moorhead State University and Concordia. The committee will only provide funding in relation to contributions from the NDSU cooperating departments.
  • There will be no advancement or prepayment of funds for approved requests. Payments will be made after completion of the event and upon submission of itemized expenses to the committee chair.
  • Sponsoring units should confirm all arrangements within 30 days of the committee's approval of any request. If the scheduled event does not take place, the committee should be notified as soon as possible.
  • In rare instances, the committee will consider funding arrangements that require a waiver of one or more of the above guidelines.


Members of the 2008-2009 Cooperative Sponsorship Committee are:

Derek Killilea, chair (Derek.Killilea@ndsu.edu)
          College of Science & Mathematics
Bahman Bahrami (Bahman.Bahrami@ndsu.edu)
          College of Business Administration
Gary Ketterling (Gerald.Ketterling@ndsu.edu)
          College of Human Development and Education
Carla Gross (Carla.Gross@ndsu.edu)
          College of Pharmacy
Janna Stoskopf (Janna.Stoskopf@ndsu.edu)
          Director, Memorial Union
John Miller (EJ.Miller@ndsu.edu)
          College of Arts, Humanities, & Social Sciences
Cindy Urness (Cindy.Urness@ndsu.edu)
          Assistant Professor, College of Engineering and Architecture
Juan M. Osorno (juan.osorno@ndsu.edu)
          Assistant Professor, College of Agriculture, Dept. of Plant Sciences



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Last updated: September 25, 2008
 
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