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BYLAWS
ARTICLE 1 NAMEThe name of this organization shall be the North Dakota Nutrition Council, hereinafter referred to as the Council. ARTICLE 2 PURPOSEThe purpose of the Council is to improve the nutritional health of North Dakotans through the promotion of accurate and current nutrition information, and to support nutrition professionals in their roles as educators and health advocates. ARTICLE 3 ACTIVITIESThe activities of the Council are:
The membership shall be students or individuals who, because of their work or personal concerns, are interested in promoting adequate nutrition and in providing accurate nutrition information. No person shall be discriminated against because of race, color, creed, sex, disability, minority group or national origin. There shall be two categories of membership: students and individuals.
ARTICLE 6 GOVERNING STRUCTUREThe Governing Board shall consist of an Executive Board composed of the elected officers, standing committee chairs, past President, and AD Hoc committee chairs appointed by the President of the Council. a. Executive Board meetings may be called by the President or at least two other board members. A quorum will be attained with attendance by five Executive Board members. b. Executive Board decisions may be made by phone or mail ballot, or at scheduled Executive Board meetings. ARTICLE 7 OFFICERSThe elected officers shall consist of President, President-Elect, Vice President, Secretary, and Treasurer. The President-Elect shall be elected from east or west geographic areas of the state on alternating years and shall serve a one-year term. The Secretary and Treasurer shall serve two-year terms and shall be elected in odd-numbered and even-numbered years, respectively. ARTICLE 8 DUTIES OF OFFICERSa. President: Shall preside at all meetings. Shall be an ex-officio member of all committees. Shall appoint all committee chairs to represent the whole state. Shall serve on the Executive Board following the term of office. b. President-Elect: Shall chair the program committee. Shall perform the functions and duties of the President in the absence of the President. Shall assist the President in planning Executive Board or other meetings. Shall serve as President during the term following the term as President-Elect. c. Vice-President Shall assist the President-Elect on the program committee. Shall perform the functions and duties of the President in the absence of the President. Shall assist the President in planning Executive Board or other meetings. Shall serve as President during the term following the term as President-Elect. Secretary: Shall record minutes of all meetings. Shall conduct all general correspondence. d. Treasurer: Shall receive funds and deposit them in an account set up by the Executive Board. Shall record all receipts and disbursements and submit these records for audit with every treasurers term. Shall issue checks for authorized expenses. Shall publish annual budget and annual financial report. e. Past President: Shall serve on Executive Board, following the term as President. Shall review bylaws annually and recommend needed changes to the Executive Board. Shall chair the North Dakota Nutrition Council Grant Committee.
Shall coordinate the yearly archiving of NDNC records
at the North The east-west division shall be a line running north and south between the following counties: Rolette and Towner, Pierce and Benson; Wells and Foster Eddy; Kidder and Stutsman; Logan and LaMoure; and McIntosh and Dickey. Election of officers will be by mailed ballot. Names of candidates shall be submitted to the Executive Board at least 15 days before ballots are mailed. Ballots will be mailed by the nominating committee to voting members at least 30 days prior to the annual meeting. Returned ballots must be received by the Nominating Committee 15 days prior to the annual meeting. This committee or its appointees will serve as tellers and will report the results of the voting to the Executive Board. In the event of a vacancy of any office, the Executive Board shall appoint a successor to serve until the next election. Committee chairs shall be appointed by the President of the Council. Standing committees shall include but are not limited to: Education, Membership, Newsletter and Technology. They shall be appointed for a term of 2 years. Newsletter and Technology shall be appointed in odd-numbered years; Education and Membership shall be appointed in even-numbered years. Chairs may appoint committee members as needed to perform the assigned duties. Committee chairs shall review and update all duties of their committees annually and shall submit any changes to the President of the Council. a. Education Shall
develop and distribute educational activities and materials. b. Membership Shall seek new members in all categories. c.
Public Relations d.
Technology Membership meetings shall be held a minimum of once a year. Other meetings may be called by the President and/or the Executive Board. Membership meetings shall alternate between the eastern and western geographic areas of the state when possible. When appropriate, membership meetings shall be scheduled in conjunction or coordination with meetings of allied professional groups. Voting is carried by simple majority. Roberts Rules of Order shall govern all parliamentary procedure. ARTICLE 12 ADOPTING AND AMENDING BYLAWS Changes in bylaws may be made by a mailed ballot or at a regular Council membership meeting. Changes in bylaws by mail ballot must be submitted in writing and mailed to members 30 days prior to voting. Changes in bylaws made at a regular Council meeting must be presented to members in writing. Bylaw changes must be carried by a two-thirds vote of ballots received or voting members present. ARTICLE 13 FINANCIAL MATTERS a. The fiscal year shall run from July 1 to June 30. b. Membership fees shall be established and/or approved by the Executive Board. c. Meeting registration fees and membership fees shall be processed in accordance with established procedures. d. An audit of the accounts and records of the Council shall be made with every change of Treasurer. In the event of the final dissolution an liquidation of the Council, the Executive Board, after paying or making provisions for the payment of all liabilities of the Council, shall dispose of the remaining assets.
1/10/78 North Dakota Nutrition Council Task Force 3/30/79 Revised North Dakota Nutrition Council Bylaws Committee 6/80 Amended North Dakota Nutrition Council Bylaws Committee 9/17/82 Revised North Dakota Nutrition Council Bylaws Committee 9/18/84 Revised North Dakota Nutrition Council Bylaws Committee 5/17/91 Updates North Dakota Nutrition Council Bylaws Committee 12/10/93 Amended North Dakota Nutrition Council Bylaws Committee 1/2/95 Revised North Dakota Nutrition Council Bylaws Committee 4/30/98 Amended North Dakota Nutrition Council Bylaws Committee 4/29/99
Revised North Dakota
Nutrition Council Bylaws Committee
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