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Q:
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I am a newly hired non-benefited employee, what do I need to
do?
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A:
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Visit the HR/Payroll Office at Old Main, Room 205
to fill out a W-4 form , and an I-9 Form and any other necessary forms.
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Q:
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What is the purpose of
a W-4 form?
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A:
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The W-4
form
allows NDSU to calculate how much federal income tax to withhold from your
pay. This is based on the number of allowances you are claiming and your
marital status. If the HR/Payroll office does not have this form, we are
required to withhold as if you were single with no allowances - this means
the maximum amount will be withheld from your pay.
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Q:
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What are
withholding allowances?
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A:
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Each withholding allowance you claim reduces the
amount of wages subject to federal income tax withholding. There is a
worksheet provided on the W-4
form
that allows you to figure out the number of allowances you can claim. It is
important to note that allowances on the W-4 form and exemptions on your tax
returns are not the same. You may be entitled to more allowances than
exemptions or vice-versa. |
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Q:
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Am I exempt from federal withholding?
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A:
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You can claim exempt from withholding if you meet
both of the following conditions:
- Last year you had a right to a refund of ALL Federal income tax
withheld because you had NO tax liability; and
- This year you expect a refund of ALL Federal income tax
withheld because you expect to have NO tax liability.
Please note:
Even if you meet these two requirements, you cannot claim exempt from
withholding if your income exceeds $750.00 for the year and this includes
more than $250.00 of unearned income (e.g., interest and dividends) or
another person can claim you as a dependent on their tax return.
Your claim of exemption from withholding lasts for only one calendar year.
The HR/Payroll Office must receive a new W-4
form
by February 15 of each year if you want to continue to be exempt from
Federal withholding. If you do not complete a new W-4 form
we are required to withhold as if you were single with no allowances.
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Q:
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What is an I-9 form?
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A:
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The I-9 form was developed for verifying
that persons are eligible to work in the United States.
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Q:
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Why do I have to fill out an I-9?
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A:
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A law called The Immigration Reform and Control
Act of 1986 (IRCA) makes it illegal to hire anyone who does not have
authorization to work in the United States. To comply with this law, all
employees, citizens and non-citizens, hired after November 6, 1986 must
complete Section 1 of the I-9 form and provide documentation that
verifies identity and employment eligibility within 3 days of the first day
of work.
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Q:
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What documents do I
need for the I-9 form?
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A:
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You may present any of a number of documents
found on the back of the I-9 form (one from list A, or one each
from List B and List C) in order to establish both your identity and your
right to work in the United States. You must present original documents,
photo copies are not acceptable.
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Q:
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What if I am a Minnesota resident?
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A:
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If you are a Minnesota resident and would like Minnesota
state income tax withheld from your pay, you must submit a NDW-R form to
the HR/Payroll Office. This form allows NDSU to withhold Minnesota state
income tax and exempts you from North Dakota state income tax withholding.
Your claim of exemption from withholding lasts for only one calendar year.
The HR/Payroll Office must receive a new NDW-R form by March 1 of each year
if you want to continue to have Minnesota withholding. If you do not
complete a new NDW-R form, we are required to withhold North Dakota state
income tax.
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