Professional Positions (Bands 1000, 3000)

The following process needs to be followed:

For more information on Recruitment see www.ndsu.edu/hr/employment/resources_hiring.shtml and to access related forms see www.ndsu.edu/hr/forms The videos "Interviewing: Getting Beyond the Image” or “Interviewing: More Than A Gut Feeling” (also the book) are available to be checked out.

SEARCH COMMITTEE (PRIOR TO SUBMITTING RECOMMENDATION TO HIRING AUTHORITY):

____ Schedule with Colette 231-8788 to attend search committee meetings.
____ Complete Screening Action Form from advertised minimum and preferred qualifications; draft included, will be e-mailed to you in Excel
(advertised posting enclosed);
• Total points must equal 100 points
• Determine number of points for each advertised qualification (minimum & preferred = 90 points)
• Document reason for any variances in point values on back of Screening Action Form
• Notification of North Dakota Veterans/Disabled Veterans will be from Human Resources
• + 5 additional points to a qualified N. D. Veteran
• +5 additional points to a qualified N.D. Disabled Veteran
____ Screen and Rank candidates according to score;
• Highest total points = most qualified candidate = ranked #1
Qualified North Dakota Disabled Veterans are ranked #1 and considered the top candidate, no matter what their score, call Colette at 231-8788 to discuss next step.
____ For applicants not being interviewed, indicate specific reasons (based on advertised minimums and preferreds) on the green
Recruitment/Employment Checklist. Send these nonselected applicant files to Human Resources. Human Resources will notify applicants they were not selected for an interview.
* ____ When setting up candidate interviews:
Ask each candidate: “Do you need any assistance or accommodation during the interview?” If the candidate says, “yes,” indicate that Human Resources will contact them and then notify Colette at 231-8788.
Direct candidate ‘where’ to park on campus.
**____ Per Policy 112, a signed Criminal Record Disclosure form needs to be submitted to Human Resources for the selected applicant prior to offer. To avoid delay during the interview process, you may wish to have applicants sign the form at the time of interview.
Does not pertain to internal applicants.
____ Determine what appropriate advertised qualifications you are going to screen on in the interview. Enter those qualifications on the Interview Report Form.
* ____ Samples of Job Related Interview Questions at www.ndsu.nodak.edu/hr/employment/resources_hiring.shtml can assist you in creating questions for each appropriate advertised qualification. Send interview questions to Colette for review prior to interviewing. For assistance in writing questions for compliance with employment laws and to determine the best matched candidate, call Colette at 231-8788.
____ Conduct reference checks on the top ranked interviewed candidates including at least the last 2 employers. Be sure to keep your notes (these become part of the search file); the notes should include name of the reference, date of the contact and brief summary of the reference’s comments/information. (www.ndsu.edu/hr/employment/resources_hiring.shtml).
North Dakota public employees’ personnel records are open.
____ For each interviewed candidate, complete Part B: RECOMMENDATION of the Interview Report Form, sign and date, indicate specific reasons for the recommendation for the selection/non-selection based on advertised minimums/preferreds.
____ Forward Interview file to HIRING AUTHORITY for completion of search:
* Completed Interview reports attached to applicant’s materials
* Criminal Record Disclosure form for selected candidate
* List of Interview Questions
* Screening sheet with all candidates ranked
* Completed Recruitment/Employment checklist for applicants not interviewed
* Reference questions and names of references contacted

HIRING AUTHORITY COMPLETION OF SEARCH
AFTER THE SEARCH COMMITTEE PRESENTS THEIR RECOMMENDATION:

____ For each interviewed candidate, complete
Part C: DECISION of the Interview report form, sign and date, indicate specific reasons for the decision of selection/non-selection based on advertised minimums/preferreds. (Please do NOT use “Best Candidate”).
____ Schedule an appointment with Colette at 231-8788 to review interview materials for completeness and for salary discussion:
* Completed Interview reports attached to applicant’s materials
* Criminal Record Disclosure form for selected candidate
* List of Interview Questions
* Screening sheet with all candidates ranked
* Completed Recruitment/Employment checklist for applicants not interviewed
* Reference questions and names of references contacted
____ Complete the Request to Offer form (www.ndsu.edu/policy/112.htm) for selected candidate and obtain needed signatures.
Do not make offer to candidate until Human Resources notifies you of the President’s approval. President will review screening sheet, resumes and interview sheets, and Criminal Records Disclosure form for selected candidate.
____ After President’s approval, contact selected candidate, offer position and determine starting dates (after President’s approval date).
____ Notify non-selected interviewed candidates the position has been filled (via phone or mail).
Human Resources will notify not selected N.D. Veterans by certified mail to meet required regulations. Send those applicant files to Human Resources.
____ Send completed Form 100 (new employee to NDSU) or Form 101 (current employee at NDSU) to Human Resources (www.ndsu.edu/hr/forms).
____ After new hire starts, send signed position description to Human Resources, 205 Old Main.

* For compliance with the Americans with Disabilities Act (ADA) and other employment laws.
** Effective 07-01-02 www.ndsu.edu/policy/112.htm

These procedures have been established to comply with NDUS Equal Opportunity Policy 100. North Dakota State University is fully committed to equal opportunity in employment decisions and educational programs and activities, in compliance with all applicable federal and state laws and including appropriate affirmative action efforts, for all individuals without regard to race, color, national origin, religion, sex, disability, age, Vietnam Era Veterans status or sexual orientation status with regard to marriage or public assistance, or participation in lawful activity off the employer's premises during nonworking hours which is not in direct conflict with the essential business-related interests of the employer.