1) When will the vendor be getting payment?

Answer

University departments are responsible for paying their bills on a timely basis. If the vendor or individual knows what department is paying them, they should contact that department to find out when they are getting paid. If the results are unsatisfactory, vendors or individuals should contact the NDSU Accounting Office.

The day after the Accounting Office, or a department enters a vendor invoice to the PeopleSoft system, an accounts payable check is mailed to the vendor by the Accounting Office. If the vendor is on direct deposit, the money will show up in the vendor's bank account at the start of business on the second day after data entry.

2) What document should be used to make payment from?

Answer

Invoices should be paid from the original invoice and not from the receiving slip or the registrar slip.

3) Where to call if your NDSU department didn't receive an Office Max invoice?

Answer

The department should call the NDSU Accounting Office, Joy Nesemeier, to see if it is in Accounting. If Accounting doesn't have it, the department should call Office Max and request a copy.